Registrar / Vital Statistics
The Local Registrar of Vital Statistics is appointed by the Mayor and reports to the State Registrar in Trenton. The Registrar maintains and administers records of vital statistics, issues marriage licenses, civil union licenses, birth certificates, death certificates, burial permits, and disinterment permits. This office urges those persons interested in pursuing any of these services to call the Registrar to verify current requirements and procedures.
- Certified copies of Marriage Certificates, Domestic Partnership Certificates and Civil Union Certificates
- Certified copies of Birth Certificates
- Certified copies of Death Certificates
- Burial Permits
- Applications for and issuance of Marriage Licenses, Domestic Partnerships and Civil Unions
FOR ALL INQUIRIES/ALL REGISTRAR QUESTIONS/ALL REQUESTS:
Call (732) 946-2820 ext. 1212 or 1213. If leaving a voice message, please include the following:
- PHONE NUMBER
- PURPOSE OF INQUIRY/QUESTION/REQUEST
- EMAIL ADDRESS (very clearly stated)
Information, instructions and required form as needed will be emailed to you.
MARRIAGE LICENSE – LICENSE TO BE WED:
The marriage license application process is by appointment only. It is advisable to initiate the process at least a month prior to the event.
Holmdel residents or couples who live out of state and are getting married in Holmdel are the only people who can obtain their license through this office. Both applicants must bring the following information:
- Photo ID/Proof of Residence
- If either applicant had been married previously, copy of divorce degree or death certificate
- A witness, over the age of 18, who knows both applicants
- $28.00 fee payable at time of application; personal check or cash
- Applicants need to know and spell parents full names and places of birth
- Applicants need to know where they are getting married, when they are getting married and who will be performing the ceremony
- Applicants need to know Officiant’s name, title, mailing address and phone number
RAISED SEAL – CERTIFIED COPY:
The Registrar can provide raised seal certified copies of marriage certificates, civil union certificates, death certificates, and birth certificates, for official proof of events that have occurred within the Holmdel Township. Only a person who has a direct relationship to the record is eligible to apply for a certified copy.
The Registrar's Office is located within the Township Clerk's Office and is open from Monday-Friday from 9:00am - 4:00pm.
New Jersey birth certificates, death certificates, marriage certificates, civil union certificates, as well as genealogical requests can be also obtained in the NJ Municipality where the event occurred as well as from the State Bureau of Vital Statistics.
CERTIFIED COPY ELIGIBILITY AND PROOF
Certified copies of vital records may be obtained providing the following information is provided:
- Certified Copies can only be obtained by:
- the subject
- the subject’s parent
- the subject's legal guardian or legal representative
- the subject’s child
- the subject's grandchild
- the subject's sibling
- via a court order compelling the Registrar's Office
- The requestor for copies must show proof of their person by a photo ID and/ or two alternate forms of ID which could be vehicle registration card, voter registration card, passport, county ID card, school ID card, green card or utility bill.
- Payment of fee; $15.00 per copy
- The Holmdel Office of Vital Statistics is only able to accept cash or check as forms of payment. We do not accept credit cards at this time.
- Requests made through the mail must include copies of the required document(s), a self addressed stamp envelope and appropriate fee.
A certified copy of a vital record is often referred to as "a copy with a raised seal"
How to prove relationship for certified copies of vital records:
If you are looking for a certified copy of:
- Your own birth certificate and you have assumed your spouse’s/civil union partner’s surname you must provide a copy of the certified copy of your marriage/civil union certificate to link the name of your current ID to the name on your birth certificate;
- Your child’s birth certificate: no additional documents are needed;
- Your spouse’s/civil union partner’s birth certificate: you must provide a copy of your marriage/civil union certificate;
- Your parent’s or sibling’s vital record: you must provide a copy of your birth certificate. If you have assumed your spouse’s/civil partner’s last name, you must also provide a copy of your marriage/civil union certificate to link the name on your current ID to the name on your birth certificate;
- Your grandparent’s vital record: you must establish that you are the person’s grandchild by providing proof that links the name on your ID to the name of the grandparent.
For example, if you changed your name after marriage/civil union and want a grandparent’s vital record, you must:
- Provide your marriage/civil union certificate to show your name at birth;
- Provide your birth certificate to identify your parent, and
- Provide the parent’s birth certificate to identify the grandparent.
If you are NOT a person qualified to get a certified copy of a record, but you are helping a person receive a certified copy of a vital record they are eligible to receive, you must show your valid ID and a notarized written release authorizing you to get the record on that person’s behalf, including their proof of relationship to the subject of the record.
If you are an attorney:
- Who is executor of an estate: you must supply proof of appointment as the executor;
- Who is the legal representative of the executor of an estate: you must supply proof of legal retainer by the executor and proof of the appointment of the individual as the executor;
- Who is the legal representative of an individual that is eligible to receive a certified copy of a vital record: you must supply proof of legal retainer by the eligible individual and their proof of relationship;
- Who needs a certified copy of a vital record and you are not the legal representative of an eligible person: you must obtain a court order directing the State Registrar to issue a certified copy of the record. A subpoena is NOT sufficient to issue a copy of a vital record.